• Compliance and Training Specialist - Housing

    Job Locations US-MI-Southfield
    Job ID
    2018-1360
    Category
    Housing Operations
    Shifts
    Days
    Type
    Full Time (40+) per week
  • Overview

    The Compliance & Training Specialist manages, directs, coordinates, and oversees PVM's compliance program for all affordable housing communities. Train all housing staff on resident file recordkeeping, rules and regulations in accordance with the HUD 4350.3 Handbook and Section 42 IRS code and housing software. Compliance & Training Specialist is the lead representative for PVM in all regulatory and compliance matters to ensure compliance with appropriate State and Federal regulations.

    Responsibilities

    1. Supervise, monitor and assist Village staff on all aspects of compliance with HUD Secure Systems and the Enterprise Income Verification System (EIV) including managing and setting up of new employees with access and training on required monthly reports.
    2. Direct the development or implementation of Section 8/Section202/Section 42/MSHDA/IRS/HUD/HOME compliance-related policies and procedures throughout the organization.
    3. Coordinate and oversee LIHTC and HUD file and management occupancy review and REAC inspection preparation and monitor corrections if necessary before and after external file audits.
    4. Conduct periodic internal resident file reviews or audits at each Village to ensure that records are current and in compliance with regulatory agency requirements.
    5. Train Village staff in the use of HUD Secure Systems and EIV, including initial setup and yearly certifications.
    6. Train new or current staff on appropriate use of housing software, proper record keeping of resident files, certifications, re-certifications and other areas of third party compliance.
    7. Monitor use of MSHDA online software to ensure ongoing compliance with Section 42.
    8. Conduct and submit compliance reports with regulatory agencies and investors/partners
    9. Develop and facilitate HUD and MSHDA compliance training updates to Village Staff.
    10. Approve in-house files for all HUD Villages to ensure Section 8 and 202 compliance. Approve in-house files for all LIHTC Villages to ensure Section 42 compliance in accordance with PVM policy and HUD/MSHDA regulations.
    11. Approve in-house files for all Villages that have funding from HOME funds to ensure HOME compliance.
    12. Report violations of compliance or regulatory standards to duly authorized enforcement agencies as appropriate or required.
    13. Identify compliance issues that require follow-up or investigation. Conduct or direct the internal investigation of compliance issues.
    14. Design or implement improvements in communication, monitoring, or enforcement of compliance standards.
    15. Develop, implement, and manage new and current written policies and procedures related to compliance activities as updates with HUD and Section 42 are announced.
    16. Supervise, monitor, and assist Village staff on all aspects of compliance during time of increased volume (lease-up, re-certifications, etc.)
    17. Setup software for all new facilities (ICAM, TRACs, and EIV [HUD])
    18. Monitor compliance systems to ensure their effectiveness.
    19. Prepare management reports regarding compliance operations and progress.
    20. Discuss emerging compliance issues with management or employees.
    21. Provide technical support to Village and Finance staff on all issues relating to ICAM, Voucher processing, HUD secure system, and MSHDA COL software.
    22. Keep informed regarding pending industry changes, trends, software, housing and tax credit compliance, and best practices.
    23. Conduct external file services and trainings for organizations affiliated with PVM upon request.
    24. Attend and participate in all appropriate meetings and training opportunities in order to keep informed on current information and skill development.
    25. Follow established policies and procedures including but not limited to:
      • Presbyterian Villages policies and procedures.
      • Safety policies and procedures.
      • Federal, state and local regulations.
    26. All other duties as assigned

    Essential Compentencies:

      • Accountability - Ability to accept responsibility and account for his/her actions and deliver upon expectations.
      • Listening - Ability to actively pay attention and seek to understand.
      • Relationship Building - Ability to form a meaningful and genuine connection with our residents, each other and the community.
      • Respect - Ability to show treat all with dignity and worth.
      • Initiative and Leadership - Ability to assess and initiate matters of importance independently.
    • Communication, Written and Oral - Ability to communicate effectively with others using the spoken word and writing clearly and concisely. Ability to follow verbal and written directions.
    • Accuracy - Ability to perform work accurately and thoroughly
    • Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
    • Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
    • Self Motivated - Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or initiative.
    • Working Under Pressure - Ability to complete assigned tasks under stressful situations. Ability to address emergency and non-emergency situations calmly and thoroughly, applying common sense to the resolution of problems.
    • Presentation Skills - Ability to effectively present information publicly.

    Qualifications

    Education : Bachelor's degree in business or related field. Equivalent experience considered.

     

    Experience: Five years’ experience/background in HUD/MSHDA regulatory compliance and in senior housing

     

    Computer Skills

    Advance proficiency in Word, Excel, Outlook and Housing software

     

    Certificates & Licenses

    • Valid Driver's License
    • Certified Occupancy Specialist and Tax Credit certifications

     

    Other Requirements

    The employee will have a flexible work schedule designed to meet PVM’s needs. Must have ability to travel and work long hours as needed.

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