Human Resources Administrative Assistant

Responsible for assisting with administrative human resource functions in compliance with all applicable laws, regulations and standards. The scope of human resource responsibility includes: recruitment, file management and compliance, data entry, orientation and training assistance, and all functions of the human resources department as directed by supervisor.

1. Lead the recruitment needs by advertising and posting job vacancies, selecting and forwarding applicants meeting specified job requirements, and obtaining and verifying information used to screen and evaluate applicants.
2. Record data for each employee, including addresses, absences, supervisory reports on performance, and dates of and reasons for terminations.
3. Collect information from regulatory offices, previous employers, and other references to determine applicants' employment acceptability.
4. Process, verify, and maintain personnel related documentation, including legally required documents, training, grievances, performance evaluations, classifications, and employee leaves of absence.
5. Manage the Applicant Tracking Database. Maintain applications as required by record retention policy.
6. Conduct criminal background checks
7. Conduct new hire orientation to explain company personnel policies, benefits, and procedures to employees, as requested.
8. Track training and communicate upcoming and overdue trainings
9. Coordinate scheduling of performance evaluations and track in
10. Develop and prepare reports.
11. Update information in all websites pertaining to HR
12. Attend and participate in all appropriate meetings and training opportunities in order to keep informed on current information and skill development.
13. Follow established policies and procedures including but not limited to:
    • Presbyterian Villages policies and
    • Safety policies and
    • Federal, state and local
14. All other duties as assigned

Education :

High School Diploma (GED) or Associate's Degree in related field preferred.

Experience :

Two to four years related experience

Computer Skills

Computer literacy, word processing and spreadsheet application Experience with HRIS systems and applicant tracking systems preferred

Certificates & Licenses

PHR/SPHR or advanced certification a plus, not required