Interim Director of Housing Operations

Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our team as the Interim Director of Housing Operations, Southfield Michigan.  We invite you to help us create new possibilities for quality living for the seniors we serve. 

This position is full-time, interim (temporary). Potential for the position moving to a permanent position is not guaranteed.  Internal and external candidates selected would be relinquishing their current position.

The Interim Director of Housing Operations is responsible for monitoring and oversight of all financial, governance, and philanthropic matters of assigned Housing sites. This position supervises administrators of assigned sites and provides training, development, encouragement, support, coaching and disciplinary measures as needed. The Director will also be expected to participate in the life of PVM by attending PVM events, conferences, and professional activities where required or advantageous.

TO EXPEDITE CONSIDERATION, COMPLETE APPLICATION (INCLUDING WAGE EXPECTATIONS) ON WWW.PVM.ORG

Essential Duties

Management/Supervision:

1. Conduct supervisory activities such as hiring and firing staff, providing employee orientation and training, creating work schedules, coaching or disciplinary action, and approving employee time sheets for assigned
2. Monitor and oversee day-to-day operations of assigned HUD or Tax Credit Housing sites  in relation to staffing, management, resident life and services.
3. Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as necessary, including working in conjunction with  the Compliance and Training Specialists and Director of Maintenance.

4. Act as Interim Administrators and operate building when position is vacant and Compliance and Housing Specialist is unable.
5. Create and maintain a positive atmosphere of leadership including continuous quality improvement, teamwork, mutual respect, professionalism and

 Strategic Planning & Future Development:

6. Assist in developing pro-formas and first year operational budgets for new developments. Identify and resolve through additional funding or cost containment 1st year operational funding gaps
7. Assist with the development of facility design in the schematic phase to ensure strategic and programming gets carried forth.
8. Assist Administrators with implementation of strategic plan

        Financial Management Oversight:

9. Develop, monitor and implement the annual budget process for assigned Housing As well as, prepare budgets for approval, including those for funding or implementation of programs
10. Review financial statements, sales and activity reports, payables, receivables, billings, expenses, and other performance data to measure productivity, goal achievement, and implementing policy, procedure and/or program changes, which would ensure the Village’s financial health.
11. Monitor monthly financial performance of assigned Housing entities and provide guidance to Administrators to improve financial
12. Plan and direct activities such as leasing promotions, coordinating with other departments as required.

      Compliance, Training, and Regulatory Oversight:

13. Ensure regular training for Housing staff and Administrators as to HUD and MSHDA policy/procedures, income re-certifications, resident files, record keeping and reporting, and compliance of applicable governmental and third party agency forms and leases are conducted as required.
14. Supervise and monitor certification and recertification compliance, application issues, audit of resident council bank accounts
15. Prepare annual compliance reporting to tax credit investors, HUD and MSHDA
16. Monitor occupancy records for all communities, including establishing appropriate file maintenance procedures and protocols; keeping track of unit set asides, unit vacancies and next available unit rules.
17. Coordinate all aspects of the Village Administrator Team
18. Analyze and respond to internal and external files and physically audit
19. Ensure compliance with facility operating policies, procedures and programs.
20. Keep abreast of all current and proposed changes in legislation affecting housing and tax credit compliance.
21. Interpret and disseminate information on regulatory matters.
22. Prepare and assist in creating and submitting Fair Housing Marketing Plans to be compliance with MSHDA and HUD regulations. 

Board Engagement and Philanthropic Initiatives:

23. Confer with board members, organization officials, or staff members to discuss issues, coordinate activities, or resolve problems.
24. Attend Board meetings of assigned sites as the PVM Home Office liaison and provide support and information to governing
25. Facilitate and address questions, issues, and concerns from Board
26. Oversee fund raising processes of assigned sites to ensure policy

Project Development & Marketing:

27. Prepare and assist in submission of LIHTC applications to MSHDA for new projects
28. Negotiate or approve contracts or agreements with suppliers, distributors, federal or state agencies, or other organizational entities.
29. In collaboration with the Facilities Advancement Dept, assist with the Facilitation, planning and scheduling any large scale renovations to a building including working with designers and contractors
30. Assist development staff during lease up phase of new developments – training of staff in program compliance, qualifying residents, etc.

Education:

• Bachelor’s degree in Business, Gerontology or related field,
• Five plus years of HUD and/or Tax Credit regulatory experience,
• Certified Occupancy Specialist and/or Tax Credit Specialist Certificates required.

Experience:

• 5 or more years of experience in a leadership position within the senior living field
• Operational, asset management, and finance experience in senior living
• Effective supervisory Management of employee, resident, and family relations experience

Other:

• Reliable vehicle and ability to travel to various locations within Michigan required
• Ability to travel within Michigan with potential overnight stay
• Valid Drivers License required